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Project Planner & Coordinator

Fixed or freelance

Imagine a future where your organization, time management, and coordination skills would allow you to support exciting innovation projects and teams.

Join us in this role where you’ll be able to support and enable our creative teams to deliver the best possible outcome within time and budget. As our go-to project planner and coordinator, you will be a supporting pillar that creates a context and structure that allow the project crew to design & deliver impact. You’re not the one who wants to take the stage, but behind the scenes, you’re making the difference by making sure everything runs smooth.

We have a short-term need so we’re open for freelancers to help us out for 3 to 6 months (full time or on a project base). But in the longer term we want this role to be a permanent position, so feel free to get in touch if you look for a fixed position.

What will you do?

  • You’ll work on many projects at the same time.

  • Manage the project planning & budget (in strong alignment with the Project Lead).

  • Follow up on the key deliverables are achieved on time and budget

  • Work on the Project administration of multiple projects, supporting creative teams that expectations regarding SOW (scope of work) and T&C’s (terms & conditions) are negotiated and signed.

  • Agenda management of project teams: organize kick-off, status updates, meetings, workshops, and evaluation meetings for the team to be aligned at all times. The Project Leads these meetings, you make sure they happen.

  • Navigating and anticipating planning conflicts and scope shifts

  • Nudge the Project Leads and experts to make sure the right briefings are received (client) or given (team) and alignments happen to guarantee the project to be successful.

  • When needed, you’re involved in planning or budget discussions with clients, but you’re not involved in content-heavy workshops or meetings.

  • Updating the financial forecasts regarding invoicing and supporting accountancy with invoicing.

  • Proactively spot tensions and misunderstandings and solve them yourself or escalate them to the right role.

  • Guarding the healthy balance between the efficiency and wellbeing of the team.

  • Supporting the Operations Lead with the Master Planning (tentative projects, big blocks planning, newly sold projects, …).

  • Support Team Leads and SPL (right hand, support, secretary, assistant)

Job requirements

Your qualities should include:

  • Relevant Master’s or bachelor’s degree and/or (+3 year) relevant work experience

  • Fluent in Project Management software (like Asana, Orbit, …) and Excel

  • A degree or training in project management and/or planning is a plus.

  • Fluency with numbers (financial forecasting, invoicing, dashboarding, …)

  • Fixer, likes to get things done in a structured way.

  • Motivated, proactive, get-things-done mentality, analytical.

  • Very good communicator, straight forward, conflict-forward.

  • You know how to read people, sense tensions and you find the best way to approach them and overcome these tensions.

  • Knowledge and experience with design-thinking tools and methodologies is a plus, but the willingness to deepdive and understand our way of work is even more important.

  • You are the right kind of difficult: you know when to push and when to deliver.

  • A team player

  • Fluent in English and preferably also in Dutch

  • Car license B

What we have to offer

  • To work in an organization that is all about “exciting change”!

  • We're excited to make things better by continuously pushing for better things, impacting the world with positive changes.

  • For more than 15 years we have been discovering, designing, and building successful products and services that have changed the market. We walk the walk!

  • Projects for industry-leading clients and ambitious SME’s and start-ups that will challenge your skills.

  • The opportunity to play in part in the creation and development of relevant and impactful products and services.

  • Room for personal development

  • We believe in self-organization and hence work with Holacracy

  • An informal and open culture

  • Enthusiastic colleagues working within an award-winning team

  • In addition to a competitive salary and fringe benefits, you’ll be working within an open culture where hard work goes hand in hand with lots of fun

Product & service strategy team

You have something else to offer?

Make us an offer we can’t refuse. If you know how to push for win-win situations, you will certainly find an environment that enables you to do so at Made. Please surprise us. You could be joining our Fajita Fridays soon.

Apply now

Antwerp office

Klokstraat 12A
2600 Antwerp
BTW BE0809.023.055

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